Privacy Policy

Effective Date: January 1, 2025

Westside Athletic Foundation (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website, interact with us online or offline, or participate in our programs.

1. Who We Are

Westside Athletic Foundation is a registered 501(c)(3) nonprofit organization that provides grants and support to Summit High School sports programs and student-athletes.

2. Information We Collect

We may collect the following types of information:

A. Personal Information

- Name
- Email address
- Mailing address
- Phone number
- Payment or donation information
- Affiliation with Summit High School or other programs

B. Non-Personal Information

- IP address
- Browser type and version
- Pages visited
- Time and date of visit
- Referral sources (e.g., links from emails or other websites)

3. How We Use Your Information

We use your information to:
- Process donations and send acknowledgments
- Provide updates on our activities, programs, and impact
- Respond to inquiries or requests
- Improve our website and services
- Comply with legal and tax reporting requirements

4. Sharing Your Information

We do not sell, rent, or trade your personal information. We may share information with:
- Trusted third-party service providers (e.g., payment processors, email platforms)
- Legal authorities if required by law, court order, or to prevent fraud or abuse
- Partners or collaborators only as necessary to fulfill the mission of the foundation and only with appropriate confidentiality agreements

5. Your Choices and Rights

You may:
- Opt out of receiving marketing or informational emails by clicking “unsubscribe” in any email
- Request to review, update, or delete your personal information by contacting us
- Request a copy of the data we have about you (where required by law)

6. Data Security

We take reasonable precautions to protect your information from loss, misuse, or unauthorized access. However, no system is completely secure. We encourage you to use caution when sharing sensitive information online.

7. Children’s Privacy

We do not knowingly collect personal information from children under the age of 13 without parental consent. If you believe a child has provided us with information without such consent, please contact us.

8. Third-Party Links

Our website may contain links to other websites. We are not responsible for the privacy practices of other sites and encourage you to review their privacy policies.

9. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on our website with the updated effective date. Your continued use of our site constitutes your agreement to the terms of the updated policy.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:

Westside Athletic Foundation
320 SW Century Drive, STE 405, Bend, OR 97702

Refund, Return, and Cancellation Policy

1. Donations

- All donations are final and non-refundable.
- If an error in donation amount occurs, please contact us within 7 days for review.
- Recurring donations can be canceled anytime via your account or by contacting us.

2. Event Registrations:

- Cancellations made at least 14 days before an event may be refundable.
- If we cancel an event, registrants will receive a full refund or may convert the payment
into a donation.

3. Merchandise Purchases (if applicable):

- Returns accepted within 30 days if unused and in original packaging.
- Refunds issued within 10 business days; shipping costs are non-refundable.
- Exchanges allowed for size/replacement if available.
- Defective/incorrect items will be replaced or refunded.

4. How to Request:

Email or call us with your details to request a refund, cancellation, or exchange.

5. Policy Updates:

We may revise this policy and will post updates on our site.

Shipping, Fulfillment, and Delivery Policy

1. Merchandise Orders:

- Processed within 3–5 business days after payment.
- Standard shipping (USPS, UPS, FedEx) unless otherwise noted.
- Delivery in 5–10 business days (U.S.); international may vary.
- Tracking provided when available.

2. Event Tickets & Registrations:

- Delivered electronically via email within 24 hours.
- Contact us if not received within 48 hours.

3. Digital Items & Receipts:

- Donation receipts sent immediately via email.
- Digital products delivered via email or download link.

4. Delays & Exceptions:

- Delays may occur due to high volume, holidays, weather, or carrier issues.
- Incorrect addresses are the responsibility of the purchaser.

5. Contact Us:

For shipping questions, please reach out to us directly.

Terms & Conditions of Promotions

1. Eligibility:

- Open to individuals who meet requirements listed in each Promotion.
- Employees, board members, contractors, and their families may be excluded.
- Promotions may be limited to U.S. residents.

2. Entry Rules:

- No purchase or donation necessary unless otherwise stated.
- Entry instructions will be provided for each Promotion.
- Participants must ensure entries are submitted before deadlines.

3. Prizes & Discounts:

- Details listed in each Promotion.
- Non-transferable and non-cash, unless otherwise stated.
- We may substitute prizes of equal or greater value.

4. Winner Selection & Notification:

- Winners selected fairly, per Promotion rules.
- Contacted via provided information.
- If no response within 7 days, another winner may be chosen.

5. Use of Information:

- Participants consent to use of their name or likeness for promotional purposes in compliance with our Privacy Policy.

6. General Conditions:

- We may suspend or cancel Promotions due to fraud, technical issues, or unforeseen circumstances.
- Not responsible for lost or late entries or technical failures.
- Participation releases us from liability.

7. Compliance with Laws:

All Promotions are subject to federal, state, and local laws and are void where prohibited.

8. Contact Us:

Westside Athletic Foundation, Inc.
320 SW Century DR Suite 405

Bend, OR 97702-3037